Circleback

What it is

Circleback records and transcribes meetings, but its focus is the after-part: it produces the cleanest action items in the category and can fire automations off them — assign a task in Linear, update a CRM record, post to Slack — based on what was actually said. It works across video calls and in-person meetings, with 1,000+ app integrations.

Our verdict

The pick when action items are the whole point. In head-to-head note quality, Circleback’s decisions and owned tasks come out sharp enough that you’re editing rarely, not always — which is the difference between a tool that saves time and one that just moves the work. The automations are the real unlock: a call can end and a Linear ticket already exists, correctly assigned, before you’ve closed your laptop.

Where it falls short: there’s no free tier at all — just a 7-day trial — so you can’t quietly try it on a few real meetings the way you can with Fathom or tl;dv. At $25/mo for one seat it’s also among the priciest for a solo PM.

Get value in 10 minutes

1. Start the trial and connect your calendar and one destination app (Linear, Notion, or Slack).
2. Let Circleback join your next planning or customer call.
3. After the call, open the notes and check the Action items — note how few you need to correct.
4. Build one automation: “When a meeting ends, create a task in Linear for each action item with its assignee.”
5. Run it live on your next meeting and confirm the tickets land correctly assigned before trusting it unattended.